Recommendations and guidelines for publishing
The publication of research results is a core task of scientific work in accordance with good scientific practice. The publication guidelines of the HSWT offer researchers guidance in the publication process and improve the visibility of research results. In particular, it is intended to ensure that publications, patents and other documents are clearly attributed to the authors and the respective institutions. The publication guidelines are binding for professors, academic and non-academic staff, doctoral candidates and students of the HSWT as well as for academics who research and publish as part of a guest stay at the HSWT.
Open Access as a basic principle
The university management encourages all university members to make their research publicly accessible through open access publications. To affirm this basic position, President Dr Eric Veulliet signed the Berlin Declaration in October 2021. The HSWT is thus clearly committed to Open Access and the associated digital transformation of science as well as the basic idea of free access to scientific knowledge.
Pathways to open access publication
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The golden path
The golden path refers to the primary publication of academic works as an article in Open Access journals, as an Open Access monograph or as a contribution to an Open Access collection or conference proceedings. Publication costs are usually incurred. If there are no other funding options (e.g. third-party funding), you can apply for the publication costs to be covered by the HSWT Open Access Publication Fund.
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The green path
Green open access refers to the secondary publication of documents published by a publisher or journal on institutional or disciplinary open access document servers (repositories). This can take place at the same time as the content is published by the publisher or after an embargo period has expired. It is possible for preprints and postprints of scientific articles, but also for other types of documents such as monographs, research reports and conference proceedings. At the HSWT, the library's university publication server is available for secondary publications.
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HSWT Publication Server
The library offers all HSWT members the opportunity to have electronically generated, qualified documents published free of charge via its online publication system. After publication, the texts are available worldwide on the Internet and are permanently archived by the library. The documents are indexed and accessible via library catalogues and WWW search engines.
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DEAL agreements
The HSWT participates in the Germany-wide agreements of the DEAL consortium with the publishers Wiley, Springer Nature and Elsevier. This gives researchers online access to the majority of these publishers' journals and allows them to benefit from favourable conditions for Gold Open Access publications. University members can also publish in subscription journals with an open access option (hybrid open access). Costs for hybrid publications are offset against costs for read access and invoiced to the HSWT collectively („Publish and Read“ fees). The covering of costs for hybrid publications can only be guaranteed if authors inform the Open Access Coordination Office at the ZFW of the publication by e-mail prior to submission. Researchers are invited to contact the Open Access Coordination Office at an early stage to clarify funding options for their publication projects.
HSWT Open Access Publication Fund
To support researchers in publishing their work, the HSWT provides an open access publication fund. The publication fund can be used to cover the publication fees for Gold Open Access publications by university members.
- Only publications for which a member of the HSWT is responsible as „Submitting Author“ or „Corresponding Author“ will be financed.
- Only pure, gold open access journals that make all their articles accessible on the Internet immediately after publication free of charge and without hindrance will be funded.
- The journal should have a recognised quality assurance procedure in the respective subject (usually peer review) and be listed in the Directory of Open Access Journals (DOAJ).
- The maximum funding amount is €2,000 (incl. 19% VAT) per publication. This does not apply to early stage researchers applying for funding in the role of submitting or corresponding author; in this case, the full costs will be covered.
- If other funds (e.g. project funds, other third-party funds, budget funds) are (proportionately) available for open access publishing of the article, these must be utilised first.
- Hybrid Open Access models of subscription-based journals (e.g. „Open Choice“) are not eligible for funding.
- In principle, the costs can only be covered if funds are still available in the publication fund.
Application and processing
Fill out the application form to apply for funding from the Open Access Publication Fund.
- Submitting an application at least 1-2 weeks before the planned submission of a publication enables us to check eligibility for funding. If you fulfil the eligibility requirements, we will reserve the article processing charge (APC).
- Invoicing:
- The invoice must be made out to HSWT (no private address!) and contain the details of „Corresponding“ or „Submitting“ author:in.
- The invoice must contain all mandatory information according to UStG.
- For publications under the DEAL contracts, the invoice will be sent directly to the HSWT after a verification process.
- The submitting authors include the following note in the acknowledgements of the funded publication: „This article is funded by the Open Access Publication Fund of Weihenstephan-Triesdorf University of Applied Sciences.“
