Bay.FIS: the heart of a central science management structure
With the Bay.FIS research information system, the HSWT has developed its own tool that goes beyond the requirements of a pure research information system (FIS). Bay.FIS forms the heart of a central science management structure.
Our goal: to further develop Bay.FIS into a holistic tool in which digital workflows, controlling, steering, strategy and external presentation are carried out from one system. This will result in considerable savings in time and resources, and lean processes can be defined for the entire University of applied sciences. The Centre for Research and Knowledge Transfer (ZFW) develops and implements this system together with the Computer Centre and uses it to control all central services in research and transfer.
The data structure of Bay.FIS can be described as a precursor to the Core Data Set for Research (KDSF) and was developed analogously to the latter as early as 2011. Thus, the KDSF can be mapped relatively well. Unlike the purely person-centred KDSF, both the project and the person are central elements in the HSWT model and serve as "identifiers" for further parameters.
At HSWT, the research project is the central hub of science management. All internal university processes and services are established, digitalised and partially automated around it. Over the life cycle of the project, many data associated with the project flow into Bay.FIS in addition to the framework data. This also includes publications, doctorates and knowledge transfer events.
In addition to pure research and knowledge transfer projects, strategic and infrastructural projects are also mapped so that the entire third-party funding area is covered. All of the data areas mentioned can be related to each other. This makes it easy and efficient to identify new research fields or research lighthouses.
Daily practice also shows that researchers are even more motivated by this bundling of structures with the help of an efficient software system and that their idea development increases.
Increasing the visibility of HSWT research
Bay.FIS also plays an important role in the external presentation of the HSWT's research achievements. Appropriate interfaces are used to mirror the released research or knowledge transfer projects and the associated publications and doctorates on the HSWT website. On the following web pages, users can then filter specifically according to various criteria:
Cooperations & Visions
Originally started as a plan to develop a research information system, Bay.FIS is currently in the process of transforming into a science management information system (WMIS) and will be further developed into a science management system (WMS) in the coming years. To promote ideas and exchange with the science management community, a publication was also placed on the wissenschaftsmanagement.de platform.
The HSWT has taken on a pioneering role throughout Bavaria with the storage and processing of framework data on research projects. Bay.FIS has virtually become an "export hit". In the meantime, a consortium of nine universities of applied sciences (HAW) and technical universities (TH) as well as the Leibniz Computing Centre has come into being. This consortium is jointly developing the WMIS, which has already been implemented over a wide area.
