Registering for examinations

General information

It is the students' responsibility to register for examinations on Student.Online during the examination registration period. Students are not automatically registered for compulsory examinations.

Students are able to register for all compulsory module examinations being held in the semester in which they are currently studying. All examinations postponed to date and all resits are also open for registration.

Registration for required elective module examinations and optional module examinations takes place at the same time as registration for the courses themselves, i.e. in any given semester, students are automatically registered for all examinations in the courses that they sign up for on Student.Online. Resits in required elective modules and optional modules must, however, be registered for separately.

In the event of compulsory modules being unavailable for registration, students must report to the Student.Service office in good time during the examination registration period (no later than around one week before the end of the registration period).
In the event of required elective modules and optional modules being unavailable for registration, students must contact their Department Chair’s Office in good time during the specified period so that they can be entered onto the relevant course lists.

Some examinations taken during bachelor’s degree programmes require students to have studied another module before they may be sat. If this requirement has not been fulfilled by the start of the semester, registration for these examinations is still permitted. However, this is a ‘conditional registration' and the examination may only be sat if proof that the missing module has been studied is provided by the date of the examination.

Please note

In order for an examination or assessment contributing to the final mark to be completed, students must ensure they register correctly and in due time. Failure to register and thereby receive express authorisation to complete an examination or assessment contributing to the final mark invariably results in the examination or assessment being considered as not having been taken (Section 16 Paragraph 1 Sentence 5 of the basic regulations for the conduct of examinations – RaPO). This also applies to resits.

Please always print out a confirmation of your registration on Student.Online and take this with you to the examination.

Sitting examinations

Sitting examinations is optional. Students who fail to attend an examination (with the exception of resits and examinations for the practical training semester) are treated as if they did not register for the examination.

Sitting an examination without having registered

If students sit an examination or start an assessment contributing to the final mark without having registered correctly and in due time, they may complete this examination or assessment. The student must submit a corresponding application (under "Forms" on the right) to the examinations office no later than the day after completing the examination or assessment for which they did not register, and include a written explanation detailing why they did not register for it correctly and in due time. The examinations commitee takes the decision on the request.

The student takes the risk of the request being rejected and the examination or assessment being considered as not having been sat.

Please note

Only valid reasons beyond the student’s control are accepted and strict review criteria are applied.

Failure to meet examination deadlines

Requests for an extension in the event of failing to meet the deadline for taking 

  1. resit examinations (Section 26 Paragraph 4 Sentence 1 RaPO)
  2. foundation and orientation examinations (Section 8 Paragraph 2 RaPO)
  3. the bachelor’s or master’s examination (Section 8 Paragraph 3 RaPO)
  4. the diploma examination (Section 37 Paragraph 2 Sentence 2 RaPO) or
  5. further assessments (Section 8 Paragraph 5 RaPO)
  1. von Wiederholungsprüfungen (§ 26 Abs. 4 Satz 1 RaPO)
  2. von Grundlagen- und Orientierungsprüfungen (§ 8 Abs. 2 RaPO)
  3. der Bachelor- oder Masterprüfung (§ 8 Abs. 3 RaPO)
  4. der Diplomprüfung (§ 37 Abs. 2 Satz 2 RaPO) oder
  5. weiterer Leistungen (§ 8 Abs. 5 RaPO)

must be submitted to the Examinations Office in writing before the deadline, i.e. before the examination in question. Credible evidence must be provided at the same time to substantiate the reasons for failing to meet the deadline. Requests to this effect may only be made after the deadline has passed if the student was unable to make a request before the deadline for reasons beyond their control.

Please note

Strict review criteria are applied. In the event of illness, a medical certificate must always be presented.

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Deadlines

Deadlines for taking examinations for the first time

Bachelor’s degree programmes

To complete the degree within the standard duration of study, 30 ECTS points need to be earned per semester of study.

Foundation and orientation examinations

Each set of study and examination regulations specifies which examinations count as foundation and orientation examinations. These examinations must be taken for the first time by the end of the second semester of study. Foundation and orientation examinations not taken by this deadline shall be recorded as having been taken for the first time and failed on the first attempt.

Deadlines at the end of the third semester of study

There are certain deadlines to be met by the end of the third semester of study in the following bachelor’s degree programmes:

  • Engineering in Forestry
  • Horticulture

Detailed rules are stipulated in the relevant study and examination regulations.

Deadlines at the end of the fourth semester of study

The majority of study and examination regulations stipulate further deadlines by which specific examinations have to be sat or EC points obtained. If students do not meet these deadlines, the examinations not taken shall be recorded as having been taken for the first time and failed on the first attempt.

Exceptions:
Bachelor’s degree programmes within the Department of Horticulture and Food Technology – there is a risk of being de-registered from the university.

There are certain deadlines to be met by the end of the fourth semester of study in the following bachelor’s degree programmes:

  • Biotechnology (examination regulations winter semester 2008/09)
  • Engineering in Forestry (examination regulations winter semester 2007/08)
  • Horticulture (risk of being de-registered)
  • Landscape Architecture
  • Landscape Construction and Management
  • Food Technology (risk of being de-registered)
  • Agriculture (Weihenstephan)
  • Management of Renewable Engergies
  • Technology of Renewable Energies
  • Environmental Engineering
  • Water Technology

Deadlines at the end of the fifth semester of study

There are certain deadlines to be met by the end of the fifth semester of study in the following bachelor's degree programme:

  • Bioprocess Informatics (examination regulations winter semester 2017/18) (risk of being de-registered)

Failure to meet the standard duration of study

By the end of the standard duration of study, students should have achieved at least the mark of ‘sufficient’ in the bachelor’s thesis and in all final results that are examination based and that affect whether the bachelor’s examination is passed. They must also have successfully completed the practical training semester and obtained the ECTS points needed to pass the bachelor’s examination.

If students exceed the standard duration of study by more than two semesters without fulfilling these requirements, the bachelor’s examination is recorded as having been failed for the first time. Any assessments not completed by this time are automatically failed.

Master’s degree programmes

To complete the degree within the standard duration of study, 30 ECTS points need to be earned per semester of study.

By the end of the standard duration of study, students should have achieved at least the mark of ‘sufficient’ in the master’s thesis and in all final results that are examination based and that affect whether the master’s examination is passed. They must also have successfully completed the practical training semester and obtained the ECTS points needed to pass the master’s examination.

If students exceed the standard duration of study by more than two semesters without fulfilling these requirements, the master’s examination is recorded as having been failed for the first time. Any assessments not completed by this time are automatically failed.

Deadlines for resits

Bachelor’s and master’s degree programmes

First resit

Examinations that are failed on the first attempt must be resat on the next scheduled examination date, i.e. generally within six months.

Second resit

Examinations that contribute to a final mark and that have already been attempted twice without success must be resat within twelve months of the first resit.
Students are only permitted to take second resits for a maximum of four different examinations.

If this number has been reached and a student fails another first resit at the same time as taking their final permitted second resit, the student shall not be entitled to retake this failed first resit. The bachelor’s or master’s examination is declared as having been failed with no further opportunities for resits, resulting in the student being de-registered from the university. The same consequences shall apply if a student fails a second resit.

 

Overview of resit examinations (bachelor’s/master’s)

Assessment    First resitSecond resitFurther
resits

Examinations

After 1 semester

Within 12 months max. 4 times---

Bachelor’s / Master's thesis

register no later than 6 months after the first assessment has been released

------

General information

Important note

Please always comply with the deadlines for taking second resits. Failure to do so results in the intermediate diploma examination or diploma, bachelor’s or master’s examinations being declared as having been failed with no further opportunities for resits, resulting in the student being de-registered from the university.

Deadline extensions

If you are unable to meet the above deadlines for reasons beyond your control, you may submit a written request for an extension to the Examinations Office. Credible evidence must be provided to substantiate the reason for which you are unable to meet the deadline. In the event of illness, a medical certificate must always be presented. If you have a valid reason for requiring an extension, please submit your extension request in good time.

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Withdrawing from an examination

Withdrawal before starting an examination

Candidates who fail to attend an examination, despite having registered, are treated as if they did not register for the examination.

This does not apply to examinations at the end of the practical training semester. In such instances, a medical certificate must be presented if applicable. For more information on this, please refer to the instructions below.

Withdrawal after starting an examination

Candidates who withdraw from an examination that they have already started receive the mark ‘insufficient’ (5.0) for this examination, unless the Examining Committee deems that the candidate withdrew for reasons beyond their control.

The reasons for withdrawal must be submitted in writing to the Examinations Office immediately (i.e. without undue delay) and credible evidence must be provided to substantiate the reasons. Candidates who fall ill during the examination must also immediately notify the examiner or invigilator of this.

In the event of illness, a medical certificate must be obtained as evidence and the original copy must be presented.

Failure to present an appropriate medical certificate issued by a qualified practitioner results in the candidate being seen as not having complied with the obligation to provide credible evidence of their inability to sit the examination. In such cases, their withdrawal from the examination results in them receiving the mark ‘insufficient’ (5.0). The burden of proof lies with the candidate.

Please note:

Incapacity for work certificates, certificates exempting a student from attending classes, statements indicating that a student is not able to attend university, medical certificates that do not fully explain the nature of the illness and similar certificates do not sufficiently satisfy the above requirements. In such cases, the student’s withdrawal from the examination results in them receiving the mark ‘insufficient’ (5.0).

It is no longer possible to withdraw from an examination after the results have been released (cf. Extenuating circumstances).

Withdrawing from examinations at the end of the practical training semester

If a candidate

  • does not sit an examination for which they have been entered (failure to attend) or
  • leaves an examination without having finished it (withdrawal)

the candidate receives the mark 'insufficient' (5.0) or 'failed' for this examination, unless the Examining Committee deems that the candidate failed to attend or withdrew for reasons beyond their control.

In all other cases, the above information on withdrawal before or after starting an examination applies. 

Extenuating circumstances

It is generally prohibited for candidates to withdraw from an examination or claim that they were incapable of sitting an examination after they have completed the examination; this is also the case if they actually present valid evidence that they were incapable of taking the examination. This applies in particular after the examination mark has been released.

A candidate’s request to withdraw from an examination for reasons of incapacity after completing the examination is only granted in very exceptional circumstances if, due to a mental or psychological condition, the candidate was incapable, before or during the examination, of deciding of their own accord whether or not to sit the examination. In such an event, the candidate must submit the statement of withdrawal to the Examinations Office immediately after this condition has improved. The candidate must also provide a medical certificate issued by a qualified practitioner that outlines the mental or psychological condition and how this condition resulted in the candidate being incapable of deciding of their own accord whether or not to sit the examination as well as the reasons for the candidate being incapable of taking the examination.

A statement of withdrawal is deemed not to have been submitted immediately if the candidate has not submitted it at the earliest point in time that could reasonably have been expected of them.

Deadlines

Withdrawals have no effect on the regulations governing the deadlines for sitting examinations for the first time and for taking resits

Extensions must always be applied for before the deadline.

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Medical certificates

Students who fail to turn up for an examination due to health reasons or who stop working on an examination due to health reasons must provide credible evidence of their incapacity to sit the examination. This requires them to submit a written statement, the university’s ‘Medical certificate’ form and, in exceptional cases, a medical certificate from the doctor treating them, to the Examinations Office immediately.

The decision as to whether the student is actually incapable of sitting the examination is a legal matter which can only be determined by the competent examination committee and not a doctor.

The information provided below on the requirements to be fulfilled when presenting a medical certificate applies in the following situations:

  • The student has begun working on the examination but has to stop for a medical reason.
  • The student cannot begin the examination for a medical reason and the examination in question is
    • a foundation and orientation examination: Section 8 Paragraph 2 Sentence 1 of the basic regulations for the conduct of examinations (RaPO) in conjunction with the applicable study and examination regulations
    • a bachelor’s or master’s examination at the end of the standard duration of study: Section 8 Paragraph 3 Sentence 3 RaPO
    • a resit at the end of the period for taking resits: Section 10 Paragraphs 1 and 2 RaPO
    • an examination taken at the end of the practical training semester: Section 22 Paragraph 3 Sentence 1 Number 1 of the general examination regulations (APO).

Requirements to be fulfilled by the medical certificate

The certificate must be written following a medical examination which, as a general rule, takes place no later than the day of the examination not completed.

The medical condition must be described in the medical certificate in sufficient detail for the competent examination committee to be in a position to decide whether the student’s ability to sit the examination has been impeded. If possible, the certificate must also include a description, which is clear and easy for a layperson to understand, of the symptoms of the illness which have resulted in the student being incapable of taking the examination on the date in question. It is not compulsory for the certificate to state the student’s diagnosis.

The costs of the medical certificate must be borne by the student.

The medical certificate must include the following information:

  • date of the initial and any follow-up examinations
  • medical reason why the candidate was unable to sit the university examination (e.g. physical complaints, psychological stress)
  • specific type and severity of the complaint (e.g. fever)
  • specific details explaining which of the student’s abilities have been impaired and to what extent

It is not sufficient for the student simply to present an incapacity for work certificate.

Doctors who may issue the certificate

Triesdorf campus

Students studying in the Triesdorf departments (LT, UT) may, in justified cases of doubt, also be required to submit a certificate from the local health authority (Gesundheitsamt) or a specific doctor (independent medical examiner).

Weihenstephan campus

Students studying in the Freising departments (BB, GL, LA, LE, WF) must always obtain a medical certificate from one of the following independent medical examiners:

General medicine

  • Dr med. Reinhard Bungartz, Ziegelgasse 11, 85354 Freising, Tel. 08161-94942
  • Dr med. Ove Hansen, Marienplatz 3, 85354 Freising, Tel. 08161-548900; Appointments by arrangement only
  • Joint practice Dr med. Petra Michel and Ms Susanne Roemer, Marienplatz 4, 85354 Freising, Tel. 08161-48710

Specific symptoms (e.g. surgery/orthopaedics, psychosomatics): Klinikum Freising, Alois-Steinecker-Str. 18, 85354 Freising

  • trauma surgery/orthopaedics: administrative office of Prof. Neumaier,
    Tel. 08161-24-4202, Room #D0.13
  • psychosomatics: administrative office of Dr Schröder,
    Tel. 08161-24-4047, Room #Z2.01
  • Department of General Medicine, gastroenterology: administrative office of Prof. Schulte-Frohlinde,
    Tel. 08161-24-4302, Room #B2.83
  • Department of General Medicine, cardiology: administrative office of Dr Mackes,
    Tel. 08161-24-4303, Room #C1.1018

Students who have had a psychosomatic illness for at least two years (with sufficient evidence):

  • medical certificate from the specialist treating the student.

When staying in hospital:

  • medical certificate from the hospital at which the student is being treated.

Outside of Freising:

  • local health authority (Gesundheitsamt) or public health officer (Amtsarzt) or

  • if the patient is unable to travel, the medical certificate may be provided by the specialist treating them; the patient’s inability to travel must be confirmed in the medical certificate.

At the weekend:

  • students should contact the out-of-hours medical service and then visit the independent medical examiner on Monday.

Once an independent medical examiner working in the field of general medicine has been selected, the same doctor should be consulted for the entire examination period. If this doctor is unavailable, students may visit a different independent medical examiner. Proof of the original doctor’s unavailability must be provided.

Confidentiality

Medical certificates do not represent a breach of doctor-patient confidentiality, as the document is only issued to the patient. It is up to the student to decide whether to submit the medical certificate as evidence of their incapacity to sit the examination. The student is responsible for providing evidence that their ability to perform has been adversely affected by a medical condition.

Types of incapacity to sit an examination

Incapacity to sit an examination

A student may be incapable of sitting an examination if they are suffering from symptoms which significantly impair their mental and physical performance. For example, they may be bedridden, have a fever, be in pain or have difficulties concentrating (e.g. due to taking medication).

Fluctuations in form on the day, examination stress, nervousness, agitation and the like are not regarded as significant impairments which allow a student to be deemed incapable of sitting an examination.

Unrecognised incapacity to sit an examination

If a student claims that they were unaware of their incapacity to sit an examination, the situation will be examined closely so that it can be ascertained whether it was actually possible for the student not to have noticed the reason for which they claimed they were incapable of taking the examination. A student shall only be deemed to have been unaware of their incapacity to sit an examination if the student was not able to recognise the symptoms which caused them to be incapable of sitting the examination or if they felt symptoms but made the excusable mistake of failing to recognise their significance.

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Special examination arrangements

General information

Special arrangements are made for students with a disability that partially or completely prevents them from completing an examination in the usual format, provided that these arrangements are necessary for ensuring equal opportunities.

In particular, the special arrangements may include:

  • an appropriate extra amount of time to complete the examination
  • additional equipment and/or materials
  • permission to complete an examination in a different format, e.g. an oral examination.

Before sitting an examination, students may submit a request for such special arrangements to be made. Suitable evidence must be provided of the disability or injury (e.g. a recent medical certificate or a disabled pass).

The student’s degree certificate does not make mention of any special examination arrangements.

Informal written requests to this effect must be sent to the Examinations Office before the end of the examination registration period. The Board of Examiners is responsible for deciding whether or not to make these arrangements.

Requests are valid for one semester. Each request must include the following information:

  • type and severity of the disability
  • how the disability affects the student’s ability to sit tests/examinations
  • type and extent of special arrangements required (e.g. a 25% extension on the time given to complete tests and written examinations or permission to take an oral examination instead of a written examination). 

Students may not apply for special arrangements as a result of an insufficient knowledge of German. For organisational reasons, requests submitted too late cannot be considered and must therefore be rejected.

Disabilities, chronic diseases and dyslexia

When notifying the university of a disability (e.g. dyslexia), students must provide evidence of this in the form of a recent (issued no longer than two years ago) medical certificate provided by a qualified specialist or public health officer or a specialist psychological assessment. Certificates provided by psychologists not practising as doctors cannot be considered.

The medical certificate must describe how the disability affects the student’s ability to sit a test/written examination and must disclose the type and extent of special arrangement required from a medical point of view. It must also provide a prognosis of how long the special arrangement will be needed.

If it will be difficult for a student to sit an examination as a result of an acute, temporary condition (e.g. a broken arm), special arrangements must be requested immediately.

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Required elective modules and Elective modules

Terms/explanations

Required elective modules

Required elective modules are compulsory for the completion of a degree and must be passed in order to sit the bachelor’s or master’s examination. They are offered alternatively, meaning students must make a certain selection depending on their individual study and examination regulations (SPO).

Different designations are used depending on the degree programme. 
Examples include:

  • WPF = required elective module/subject
  • AWP = required general elective module
  • FWP = required technical elective module
  • Language = WPF languages, AWP language, AWP foreign language or FWP language
  • Project = AWP Project

The selection is made by registering for the course or examination with regard to the relevant examination period; a module will be treated as a required module if you sit the examination for it.

 

Elective modules (= elective subject)

Elective modules are modules that are not required for the completion of a degree. Students can choose these modules from all modules on offer at the university. The ECs gained through elective modules do not count towards the number of resits, any of the admission requirements or minimum amounts required by the relevant SPO, nor towards completion of a degree.

Every required elective course and language course can be taken as an elective module.

Required elective/elective module accounts

The required elective account illustrates the necessary type and number of required elective modules that the student must obtain pursuant to the respective SPO. It provides an overview of any required elective modules successfully completed, in progress and not yet completed.

The elective modules which have been successfully completed or are in progress can be viewed in the elective module account.

The required elective account and the elective account can be found on Student.Online under the headings "WP courses" and "required elective accounts".

 

Required elective courses/language courses on offer

Students can find the required elective and language courses currently on offer for their degree programme on Student.Online under the headings "WP-Kurse" ("Wahlpflichtkurse", "Sprachkurse" - "Sustainable Engineering" - "weitere Kurse").

Among other things, the following details are available for each course:

  • the number of ECs to be obtained
  • information about whether the course can be taken as a WPF, AWP, AWP-Proj., FWP, Language or elective course
  • for courses you have already registered for: whether the course will be taken as a "required elective module" or an "elective module"
  • the time period during which the course can be registered for or deleted.

 

Transcript of results/certificate

The required elective modules that have been successfully completed will count towards the final degree result as required modules until the necessary number of these has been reached. Additionally, elective modules will be documented in the final degree result and the transcript of records, but will not be taken into account during the calculation of the average grade.

 

Registration

Course registration

When registering for a course at Student.Online, students will decide whether a module should be considered as a required elective module (WPF/AWP/AWP-Proj./FWP/Language) or as an elective module (elective subject).

Every course will automatically be registered as a required elective course until the necessary number of ECs has been reached. However, as soon as the number of ECs for successfully completed or registered courses reaches the required amount, or if there are not enough free ECs available, each newly selected course will automatically be registered for as an elective module.

Should required elective or elective modules be unavailable for registration, students must contact the responsible Department Chair's Office in good time so that they can be entered on to the relevant course list.

Course registration can be done on Student.Online under the headings "WP Kurse" ("Wahlpflichtkurse", "Sprachkurse" - "Sustainable Engineering" - "weitere Kurse").

 

Registering for examinations

Registration for the first examination attempt is carried out automatically when registering for required elective and elective modules. However, resit examinations (without re-registration for the course) must be registered for separately by the student.

Students can find a current examination registration overview on Student.Online under the heading "Prüfungen".

Registration for resit examinations can be carried out on Student.Online under the heading "Prüfungen".

 

Further actions

Deletion of registered courses

Courses for which a student is registered, but does not attend and will not take the examination for, should be deleted by the student within the time period given on Student.Online.

When a WPF, AWP, AWP-Proj., FWP or Language course is deleted, the freed-up ECs in the required elective account will not automatically be filled by an elective module for which the student has already registered. However, the freed-up ECs can be filled by registering for a new course, or by rebooking an elective module for which the student has already registered.

The deletion process can be carried out on Student.Online under the heading WP-Kurse" ("Wahlpflichtkurse", "Sprachkurse" - "Sustainable Engineering" - "weitere Kurse").

 

Rebooking: changing an elective module into a required elective module

A course, which has been registered for as an elective module (and has not yet been attended or successfully completed) but which should be evaluated as a required elective module (WPF/AWP/AWP-Proj./FWP/Language), can be rebooked by the student within the time period given on Student.Online.

However, the rebooking will only be successful if there are enough free ECs available in the required elective account. If this is not the case, the student must either rebook a required elective course from their account as an elective course or delete a course registration. Then the course originally booked as an elective module can be rebooked as a required elective module.

Rebooking can be carried out on Student.Online under the heading "WP-Kurse" ("Wahlpflichtkurse", "Sprachkurse" - "Sustainable Engineering" - "weitere Kurse").

 

Exchange: selecting successfully completed required elective modules

Werden von einem Studierenden Wahlmodule abgelegt, die in seinem Studiengang auch als If a student takes an elective module that can also be evaluated as a required elective module in their degree programme, an exchange can be made pursuant to Section 4 Abs. 5 APO: Students may, no later than the date on which they submit their bachelor’s or master’s thesis, replace successfully completed required elective modules with elective modules of the same EC value that can generally be selected as required elective modules.

The selection or exchange of modules can be made by a written order sent to the principle area for academic affairs/Examinations Office. Forms are available

in Weihenstephanin Triesdorf

Weihenstephan-Triesdorf University of Applied Sciences
Student.Service
Am Hofgarten 4
85350 Freising, Germany

studium [at]hswt.de

Weihenstephan-Triesdorf University of Applied Sciences
Sachgebiet 5/3
Steingruberstr. 2
91746 Triesdorf, Germany

studium.triesdorf [at]hswt.de

 

Reviewing selected modules - important information 

Following the course registration process, students should review whether a course has been registered for as a required elective module (WPF/AWP/AWP-Proj./FWP/Language) or as an elective module.

  • Every course for which a student has registered but will not attend and will not sit the examination for should be deleted.
  • A course for which a student has registered as an elective module, but should be evaluated as a WPF, AWP, AWP-Proj., FWP or Language, must be actively rebooked by the student.
  • The deletion or rebooking of courses can only be carried out by students during the time period specified on Student.Online.
  • After starting the examination, successfully completed elective modules can only be rebooked as a WPF, AWP, FWP or Language module if there is a successfully completed required elective module available for the exchange. If this is not the case and ECs are still missing in the required elective account, the student must take a further course as a required elective module (WPF/AWP/AWP-Proj./FWP/Language) in the next semester. Students who are already at the end of their degree programme risk receiving an automatic fail or having their studies prolonged, among other things.

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Instruction sheets

Forms (in German)

Registering for examinations

Failure to meet admission requirements

Deadline extensions / Withdrawal after starting an examination

Medical certificate

Medical certificate form (for withdrawals from examinations and deadline extensions)

Special examination arrangements