Claim Hochschule Weihenstephan-Triesdorf - University of Applied Sciences

General information

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  • When is the library open?

    Each of our four libraries are open at different times. You can find library opening hours here.

    Changes to library opening times are communicated in the "Neuigkeiten" (News) section of the German library homepage and on notices.

  • Who can use the university library and how do I get a library card?

    In principle, anyone can use the university library. The only thing you need to borrow an item is a valid residential address in Germany. You can only borrow items from the Language Centre Library or the Department of Forestry Library if you are a member of the university.

    If you are a student, member of staff or professor at the university, your Student.Card or staff card is your library card. Other library users receive an additional card. If you are a student at the Technical University of Munich, you can use your TU card at the library. In all cases, you need to register your personal details before using the library for the first time. If you are not a member of the university, you need to provide a valid form of personal identification.

    Minors require the written consent of a guardian to register.

  • How much does it cost to use the library?

    It is free to use the library and most of the library's services (borrowing items available locally, inter-library loans, the use of e-resources, searching the catalogue).

    A charge is payable for overdue notices, damaged items, as well as for some inter-library services (copies of items, a lost request form).

  • What is my library user number and password?

    You can find your library user number below the barcode on the back of your Student.Card (or on your staff card or library card).

    Your password is set to your date of birth in the format DDMM by default. You can change this password at any time in our online catalogue (using the Account - User details – Change password tabs).

  • What should I do if I have forgotten my password?

    If you have changed your password (the default setting is always your date of birth in the format DDMM) and then forgotten it, you can request a new one via the online catalogue (login button, "Forgotten password").

    Alternatively, you can ask a member of library staff to reset your account to the default password at any time.

  • What should I do if I have lost my library card?

    If you lose your Student.Card, please contact the Student.Service. You will then receive a new card that must be re-registered with the library.

    If you are not a member of the university and lose a library card issued by the library, please contact us so we can issue you with a new one.

  • What should I do if I have changed address?

    If you are studying at HSWT, you can change your address details online via the Student.Service. The library will then receive confirmation of the change by email. It is, however, safer if you notify the library of any change of address in person. You can only ensure that items we send by post will reach you if you change your address through the library (when an item has been requested by another borrower and needs to be returned earlier than the due date, a notification is sent by post, for instance).

    All other library users (staff, professors, students from other universities, other users) should generally contact the Library's service desk directly (either in person, by phone or by post).

  • What am I allowed to take into the library and what do I have to leave outside?

    Essentially you are allowed to bring anything into the library, as long as it does not cause a disturbance to others or damage items held in the library. That means:

    • Drinks: may be carried in closed containers. Drinks in open containers are not allowed
    • Food: small snacks (e.g. a chocolate bar) are allowed as long as they do not smell strongly (this means that hot dogs etc. have to stay outside!)
    • Bags: must stay in the cloakroom. You can, however, place the items you will need in the library in the baskets provided
    • Mobile phones, tablets, etc.: are of course allowed but please make sure your devices are set to silent or vibrate
    • Animals: unfortunately animals are not allowed in the library or the foyer (guide dogs are allowed, however).

    You can generally store your personal belongings in one of the lockers provided in the cloakroom. These lockers require a one euro coin (a two euro coin is required in Triesdorf). If you don't have a coin to hand, you can borrow one from the issue desk.

    The library assumes no liability for lost or stolen belongings.

Borrowing and returning items

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  • How many items can I borrow?

    You can borrow up to 50 items at the same time.

  • Are there any items that I am unable to borrow?

    Yes. The following items cannot be borrowed:

    • Items with a "nicht entleihbar" (not available for loan) sticker: particularly titles with fewer than three copies available in the library collection. For this reason, one copy remains in the library at all times as a reference copy or for copies and scans.
    • Journals: the currency of journals means that they can only be viewed, copied or scanned in the library. There are some exceptions to this rule (e.g. foreign language journals or popular science magazines). These exceptions can be borrowed for one week.
    • DIN standards: can generally only be used in library reading rooms.
    • How long can I borrow items for?

      Books can generally be borrowed for 20 working days. A title can be renewed automatically up to three times (a total of 80 working days), as long as it has not been reserved by another user. At the end of the loan period, you will receive an email reminder telling you that you have to return your items.

      The length of the initial loan period is set. If another user reserves the item on loan, that item can only be recalled during the automatic renewal period. Should this occur, you will receive a letter from the library. Please make sure that we always have your correct address on record.

      Specific conditions apply to some items:

      • Theses: the usual loan period applies, however only one renewal is permitted (you can only borrow theses if you are a member of the university!); in Triesdorf theses can be renewed three times.
      • Journals for loan, AV material (CDs, DVDs): one week and renewal for one week
      • Items that have been already reserved at the time of borrowing: the loan period will be shorted in this instance, so make sure that you check the loan period for each individual book on the loan statement received with each loan!
      • Items from the Forestry Library: can only be borrowed if you are a member of the university. The loan period is 10 working days and one automatic renewal of a further 10 working days is available.
    • How can I renew my borrowed items?

      In general, you will never have to renew your items yourself. Renewals take place automatically on the final day of the current loan period, as long as there are no restrictions on renewing the item.

      You can, however, renew an item manually or find out about your current loans in the online catalogue (via the "Account" tab).

    • When do I need my library card?

      You can use library space at any time without your library card. You do not need to log in to search the library catalogue either.

      You need your library card to

      • borrow items
      • make reservations or orders
      • view account information

      You do NOT need your card to return items.

    • How can I access my user account?

      You can access your user account at any time using our online catalogue. Simply click on the "Konto" (Account) tab and log in using your library number (underneath the barcode on the back of your card) and password (the default setting is your date of birth in the format DDMM).
      In your account, you can see what items you have borrowed, how long you can keep the items for, whether you have to pay any fines, etc.

    • How can I return books outside of library opening hours?

      You have several options:

      • You can post the book to the address of the library or departmental library where you borrowed the item.
      • You can return a book using the letter box on the library door or the book returns box at the relevant library (please deposit items with care).
    • What happens if my item is overdue?

      You will need to pay a fine if you forget to return an item on time, despite the information given on the date card and receiving our reminder email or recall notice.

      Charges are set in accordance with Serial No. 8 of the latest version of the Regulation on Cost Schedules in the Bavarian Cost Allocation Law (Kostengesetz) of 18/04/1999 (Bavarian Law and Official Gazette (BGVBl) 2000, p. 839). The charges are:

      o 1st reminder – € 7.50, and then (if required):
      o 2nd reminder – € 10, and then (if required):
      o 3rd reminder – € 20 plus € 5 postal charges, and then (if required):
      o 4th reminder – € 30 plus € 5 postal charges plus replacement costs (if necessary)
      The reminder charges accumulate as follows: after receiving the second reminder, you will be required to pay 17.50 euros (1st reminder at € 7.50 + 2nd reminder at € 10 = € 17.50).

      The payment can only be made in cash at the library. As soon as the books are returned, no further charges will be incurred. Your library account will be blocked until the charges have been paid in full.

      If you are not able to return your books due to illness, the charges can be cancelled upon receipt of a doctor's note.

      Please let us know as soon as possible if you anticipate that you will not be able to return an item by the end of the loan period. We will then work with you to find a solution.

    • Can I ask someone else to collect a book I have ordered for myself?

      Yes, however this person will need to bring your library card with them and your written consent to pick up the item you have ordered.

    • Can I borrow theses and, if so, how do I do that?

      Each individual department has a different process for borrowing theses:

      • Departments of Landscape Architecture and Agriculture and Food Economy: all theses released by the department are available in the library and can be searched for using the library catalogue. Theses for the current three year groups are available in the library. Theses from previous years can be ordered from the library store room via the online catalogue. The normal loan period applies to theses and they can be renewed once.
      • Department of Forestry: all theses released by the department can be accessed in the Forestry Library. If you want to borrow a thesis from the department, you must fill in a loan form (available from the departmental library) and have it signed by the professor who supervised the thesis. The thesis can be borrowed from the departmental library upon receipt of the completed, signed form (only if you are a member of the university).
      • Departments of Biotechnology and Bioinformatics and Horticulture and Food Technology: theses cannot be accessed via the library. Please contact the relevant Department Chair's Office.
      • Departments at the Triesdorf Campus: theses released by these departments can be accessed in the Triesdorf Library and can be borrowed if you are a member of the university.

      Catalogue and literature search

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      • Where can I search for resources available in the library?

        If you want to search for literature available in the library, our online catalogue is the best place to start.

        The catalogue contains the books, journals, AV materials, theses (dissertations and Bachelor theses), e-books and e-journals available in HSWT's libraries or which the university holds a licence for.

        Important: please select the OPAC for the library branch you are in (for example, if you are in Triesdorf, use the Triesdorf Library OPAC). If you don't, your orders, reservations and other requests will not be assigned correctly. Results for your own library branch will always be displayed first (the entire library collection will, however, be searched and matching results displayed).

        Please note: if you are searching for journal articles (in print or in e-journals), use our literature databases!

      • What is the best way of searching the OPAC?

        The easiest way of searching the OPAC is by using the "Freie Suche" (Keyword Anywhere) field. You can enter all the terms you would like to search by in this field, e.g. title, publisher, year of publication, subject-related terms. You do not need to select a specific search category.

        Be as specific as you can with the terms you use and do so according to the principle of "less is more". There will then be fewer typos as well. Upper/lower case and the order in which search terms are entered have no impact on results.

        We also recommend that you shorten subject search terms. The * sign can be used to substitute an unlimited number of characters. Simply truncate the word you are searching for at the relevant point to retrieve as many variations of that term as possible. e.g. biotechnolog* will retrieve results such as "Biotechnologie", "biotechnology", "Biotechnologie-Unternehmen", "biotechnology companies", "biotechnologisch", "biotechnological" and so on.

        You can find detailed guidance on how to search the OPAC here (in German).

      • How can I get hold of items that could not be found in the catalogue?

        There are two things to make a note of in this situation:

        The item location: in the results view, you will see the call number for the item, which begins with the location code. The most important locations are:

        • 00/00: Main Library Open Access Book Stacks
        • 00/08: Main Library Education Book Collection
        • 00/01: Main Library Store Room
        • 10/00: Triesdorf Library
        • 30/00: Forestry Library
        • 80/00: Language Centre Library
        • Additional locations can be found in plain text beside the relevant result.

        Important: please select the OPAC for the library branch you are in (for example, if you are in Triesdorf, use the Triesdorf Library OPAC). If you don't, your orders, reservations and other requests will not be assigned correctly. Results for your own library branch will always be displayed first (the entire library collection will, however, be searched and matching results displayed).

        Item status:

        • Available for loan: the item can be borrowed from the given location. If you are at the right location, simply take the item from the shelf and get it issued at the issue desk.
        • Available for order: you can also order items from library store rooms and from both campuses. Simply locate an individual title in the OPAC and click on the word "bestellbar" (available for order) in the record view. After entering your library user number and password, you will be able to order the item from a specific library branch. You will receive an email once the item is available for collection from the issue desk (does not apply to orders from the library store room. These are ready for collection on the next working day).
        • On loan: you can reserve the item on loan. To do this, click on "entliehen bis..." (on loan until...) in the record view (search for the item with the earliest due date first). After entering your library user number and password, you can reserve the item. You will receive an email once the item is available for collection from the issue desk.
        • Not available for loan: if you are in the right location or if you are able to get to the right library, you will be able to use the item inside the library but will not be able to borrow it. To borrow books from reserve collections requested by a professor and which contain important course literature, you will need to contact the member of teaching staff responsible for the collection yourself.
      • What is a "Signatur" (call number)?

        The call number is a combination of numbers and letters used to class copies of a title and to make it easier to find.

        Call numbers for items held in the Main Library, for example, look like this:

        00/00 BIO 400/20

        The first four characters indicate the location of the item. These characters are followed by a "descriptive" combination of letters indicating the main class and a three-digit number for the sub-class. In the example given above, the main class is Biology and the sub-class General Botany. A list of all these "notations" incl. the various location codes can be found here. The final digit is simply a serial number assigned to a book when it is added to the library.

        Books are shelved by subject according to these call numbers. This means that you will always find books on the same subject on the same shelf.

        Call numbers for items held in the Triesdorf Library, for example, look like this:

        10/00 XIX.1.Gru 12 T 596

        The first four digits in this code also indicate the location. This is followed by a number in Roman numerals and one in Arabic numerals which specify the sub-class. In the example above: "XIX.1" = Water and then Hydrology, Hydrogeology. A list of all these "notations" can be found here (in German). These numbers are followed by the first three characters from the last name of the publisher and the title. The last combination of numbers and letters is an internal number that is used to identify every copy individually.

      • How can I reserve items already on loan?

        Search for the item you want using our online catalogue. Click on the specific result (either on the title of the item or on the symbol located beside it). Then select the "Exemplare" (Holdings) tab. You will see the status and due date for all copies held in the library. Select the copy with the earliest due date and no reservations. After entering your library user number and password, the item will be reserved for you. We will send you an email once the item is available for collection from the issue desk. Unfortunately, we cannot guarantee that the item will be available on the date given in the OPAC as this is dependent upon when the item is returned by the current borrower.

      • How can I order items from other HSWT libraries?

        You can order items from the library store rooms and the two university libraries (i.e. from Weihenstephan to Triesdorf and vice versa).

        To do this, search for the title you want in the online catalogue. Go to the individual title (click on the title itself or the symbol beside it) and select the "Exemplare" (Holdings) tab. You will then receive a list of all the copies held in the library and their status. Then click on "bestellbar" (available for order) (if there is no copy available for loan in your library branch). After entering your library user number and password, you will be able to order the item from a specific library branch. You will receive an email once the item is available for collection from the issue desk (does not apply to orders from the library store room. These are ready for collection on the next working day).

      • How do I search for e-resources?

        There are two ways of searching for e-resources:

        • Library catalogue: here you will find all licensed e-books and e-journals. You can also access these directly from the catalogue. You are not, however, able to search these resources by subject or for an individual book chapter or article. Please note that the links given in the PCs provided for catalogue use only at the front of the Central Library do not work (please use the computers at the rear of the library for this).
        • E-resources platforms: here you will find all e-resources available from a particular publisher. You are also able to search by subject or for individual chapters or articles. In the majority of cases, however, it is not possible to limit the provider's search to titles the university has a license for. This can often make the search rather complex.
      • How can I find journal articles?

        The best way to search for journal articles by topic (from print journals and e-journals) is by using the literature databases. Individual subjects are indexed in each of these specialist databases.

        Although you are not able to search for articles in our library catalogue, you can search for the journal containing the article you want. If you already know when and in what journal the article was published, you can simply use the title of the journal and the year of publication in your OPAC search.

      • Which literature databases should I search to find articles for my subject?

        Quick access links to the most frequently used literature databases licensed to HSWT can be found here. The general theme of each individual database is already given there. This selection is a suitable starting point.

        If, however, you are looking for a more comprehensive search (particularly important for theses), it is better to select the appropriate database using our database information system DBIS. There you will find all licensed databases, arranged by subject and accessible via direct links. Of course you can also search for specific databases.

        You can also find a list of recommended specialist databases for specific departments in our search tips (Weihenstephan, Triesdorf, both in German).

      • What should I do if the literature I want is not available in the library?

        There are several options available to you if you are unable to find the item you want in one of our libraries:

        • You can order the literature you want via inter-library loan. You can use this service to order books and journal articles. Further information can be found in the "Inter-library loans and document delivery" section of the FAQs or on our Inter-library Loan webpage.
        • Send us an order suggestion via our online catalogue. To do this, select the "Anschaffungswunsch" (Order suggestion) category in the top right of the OPAC. There you will fill in a short form with the details of the title you want. We will send you an email as soon as we can to let you know whether we are able to purchase the item and when you can expect it.
      • How can the library help me with my thesis?

        The library organises induction sessions on searching the library catalogue. These sessions are specially aimed at subject searches. During these induction sessions, you will learn how to tailor the information available in the library to suit your own individual needs. We will tell you how to search catalogues, literature databases and e-resources for information relating to your topic, how to obtain the retrieved titles and how best to manage them. These induction sessions are available to individuals or small groups of up to five people. Please provide us with the topic of your search when arranging a date and time for your induction. You should allow around 60 to 90 minutes for the induction.

        Contact - Weihenstephan: Alexandra Beyer

        Contact - Triesdorf: Katja Fuhrmann

      Inter-library loans and document delivery

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      • What are inter-library loans?

        Inter-library loans allow you to request literature that is not available in the Weihenstephan-Triesdorf University of Applied Sciences Library or other libraries in Freising or Triesdorf.

      • Who is able to request an inter-library loan?

        Anyone with a valid library card for the Weihenstephan-Triesdorf University of Applied Sciences Library. At Triesdorf, inter-library loans are only available if you are a student at Weihenstephan-Triesdorf University of Applied Sciences.

      • How much does an inter-library loan cost?

        Requesting a book via the inter-library loan service is usually free. If the original is not available for borrowing, a copy of the text is sometimes delivered that does incur a charge.

        The fees for copies received on inter-library loan are as follows:

        • Copies of up to 40 pages: a standard charge of € 1.50
        • Copies with 41–60 pages: € 6
        • Copies with 61–80 pages: € 8
        • Copies with 81–100 pages: € 10

        Costs may not apply to orders made under Point 2 "Angaben zur Lieferung" (Information on Delivery). The standard charge of € 1.50 must always be paid for copies of up to 40 pages, however.

        The fee is calculated on the basis of the number of pages in the original item. Different fees apply for copies received from libraries outside Bavaria.N.B. if you request an article, you must always pay the fee. The fee still applies even if you do not pick up the article.

      • How do I use the inter-library loan service?

        First use the online library catalogue for the Weihenstephan-Triesdorf University of Applied Sciences Library to check whether the book is already available in Freising or Triesdorf. If it is not available, you can either submit an inter-library loan request in the OPAC (select the Bavarian Library Network catalogue via the "Datenbankauswahl" (Database selection) tab) or Gateway Bayern. The process may vary slightly depending on whether you want to borrow a book, a copy taken from a book or a journal. Please read the instructions provided in the following pdf:

      • How long will it be before my inter-library loan request is ready?

        An inter-library loan takes approx. two weeks to arrive. Article requests are usually handled within ten days.

        You will receive an email notification when your orders have arrived.

      • How can I see whether a book or article has arrived for me?

        • Book orders: You can check the status of your inter-library loan in your user account at any time as the Weihenstephan-Triesdorf University of Applied Sciences Library enters the loan request on your account immediately after receiving your request. Your inter-library loan requests can be viewed under the "Bestellungen" (Requests) menu item. If the book has not yet arrived, the status on the request will read "bestellt" (requested). If the book has arrived, the status will read "abholbar" (ready for collection). You will also receive an email notification when your book has arrived. 
        • Article orders: You will receive an email from the Weihenstephan-Triesdorf University of Applied Sciences Library telling you when the item can be collected.
      • Is there anything I should bear in mind when borrowing an item via the inter-library loan service?

        The issuing library can impose certain conditions on how our library uses its books within the scope of the Regulation on Inter-library Loans, e.g. shorter loan periods, no renewal option, restrictions on removing the item from the reading room, a restriction on copying. We have to adhere to these restrictions under all circumstances. 

      Technical

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      • What facilities does the library provide for printing, copying and scanning?

        If you are a member of Weihenstephan-Triesdorf University of Applied Sciences, you can use the all-in-one printer at the Weihenstephan Main Library and the Forestry Library to make copies, scans and print pdfs with your Student.Card or staff card.

        Users of the Central Library can also make scans for free using our book scanner. Please bring a USB stick with you if you wish to do this. Another book scanner is also available at the Triesdorf Library.

        The Central Library also has a coin-operated copier.

        Please use the IT rooms in the university to print documents that are not directly linked to your research activities.

      • Can I also use e-resources and literature databases at home?

        If you are a member of the university, you can also use databases and e-resources licensed to the university at home. To access these databases at home, you need to do the following things:

        • install a VPN client
        • log into the HSWT homepage using your computing user ID.

        You can find instructions on how to do this on the Computer Centre webpage.

      • How can I access the Internet in the library?

        As a member of the university, there are several options available:

        • o    If you have your own Internet-enabled device: the easiest option is to use one of our Eduroam (Education Roaming) WiFi hotspots. You will need your network ID to use Eduroam. This ID is comprised of your global user ID plus '@hswt.de', e.g. xy1234@hswt.de (your password will be the same as your global user password).
        • If you want to work on one of our computers: in Weihenstephan Main Library there are only four PCs available for the Internet. They are located at the rear of the library (the OPAC computers at the front of the library are for catalogue use only). Please log in using your computing user ID and password. On the ground and first floor of Triesdorf Library, you will find two PCs that can be used to access the Internet after you have logged in with your ID and password. In the Forestry Library you will also find a computer that can be used for free upon logging in with your ID.

        If you are not a member of the university, you can search the Internet with a guest account in the Weihenstephan Main Library and the Forestry Library by registering at the issue desk and depositing your personal ID card. To use the computer, you need to provide your search topic. The computer cannot be used for leisure or to check emails.

      • Can I use my own laptop when working in the library?

        You are more than welcome to use your laptop, tablet, etc. in the library. Please make sure, however, that your devices are set to silent. Almost every work station is equipped with a plug socket (under the tables).

        Guidance on using the Internet can be found in the question above.